End Of Year Checklist For Small Businesses – Keeping track of your tax documents can be a challenge, but not only can it speed up tax filing time, it can also reduce your company’s tax liability. Here are some tips to keep your business on track:
Old files should be kept and new ones created to handle this year’s transactions. Think and organize the idea to study you. You will want to keep files and receipts related to the items listed on your income tax return. So your bank, vendor and regular customer files include:
End Of Year Checklist For Small Businesses
The meetings and other business activities listed here will prove valuable participation. Also, this document supports the use of vehicles. List your beginning and ending odometer readings for the year to answer the IRS question about total miles and total business miles driven.
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First, make sure all accounts are settled and the books are ready to hand over to your tax preparer for tax preparation purposes. Submit the balance sheet and profit and loss printout as on 31st December. Also print a general ledger for the entire year, listing the contents of each expense category that you deduct on your tax return and must refer to in case of an audit.
Make sure you don’t keep permanent files like asset list, loan agreement and insurance policy. All permanent files should remain in the nearest office.
A balance sheet at the end of the year shows a quick picture of the business. It specifies what is owned and what is left. This will not affect what is reported on the tax return, but it is important to get it right in the new year. Many balance sheet items must be manually updated or changed.
Check all closing balances. Does the account balance seem too low or too high? Check any transactions that may not be correct!
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Assets: These are things you own, such as bank accounts, fixed assets (cars, heavy equipment) and inventory. Check the table of contents at the end of the year. Get the account balance (if any) and change as needed. This is very important to do every year, even if you use a perpetual inventory system that tracks what comes in and what goes out of the company. Mistakes happen! Checking with physical records twice a year can catch these errors before it’s too late.
Responsibilities: You have these things. Check your credit and loan balances and make sure your statements match your accounting software.
Depreciation: This must be changed manually by creating an entry with accumulated depreciation and depreciation costs. These expenses can make a big difference in the net profit that translates into what you owe in taxes.
Payment accruals (and others): These are debts owed to employees or vendors for work done in 2018 but must be paid in 2019. – This puts the costs of 2018 where they were in 2018, if it can be done in 2019. already paid.
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The income statement (or profit and loss) is very important when filing taxes! The material basically determines the final figure where the tax is paid, if there are discounts and how much, if anything, the business pays. Uncle Sam for 2018. It is important to ensure that all income and expenses are accounted for. That the net profit or loss is completely accurate.
Are there items suspended? These are anonymous transactions that need a home! Make sure they are all cleared and in their correct accounts. Adding them properly will give an accurate picture of the financial activities of the company at the end of the year.
Are the payroll numbers accurate? (Many red flags to the IRS). The IRS thrives on finding out how much money everyone gets. Review all 940/941 payments to make sure no changes need to be made – or have been made, but no account yet. The numbers reported to the IRS at the end of the year when filing the W-2 must match the numbers reported on the 940/941 for the entire year. If necessary, installing a modified 940/941 is easy [very easy, it cannot be overstated to deal with this error!].
Are all transactions correctly classified? Even if the suspended items are removed, it’s a good idea to check all accounts and make sure no transactions have been misclassified. This will ensure an accurate picture of possible deductions and help avoid any red flags.
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Are there business expenses incurred on individual cards? It’s something that easily slips through the cracks unnoticed. The best way to take care of these expenses is to do them throughout the year while they are still fresh in your mind. Things happen, and sometimes we forget. Double-checking personal accounts provides peace of mind that an honest mistake won’t attract unwanted attention. If any transactions are missed, entering them into the accounting software for the date that appears on the personal statement will put things back where they should be.
Is a home office expensive? The costs of maintaining a home office are considered business expenses! It is also possible to get rent or mortgage, as well as utilities and expenses through the business.
By January 15th, if your business is a sole proprietorship, S corporation or partnership, you will likely need to file a number. 4 of your estimated tax bill. It must be marked on that day so that it can be considered on time. If you earned more than $200,000 (single) or $250,000 (married filing jointly) in wages and self-employment income for the year, you will be subject to an additional 0.9% Medicare tax beginning in early 2013 Be sure to increase your estimate. Pay by this amount to stay compliant. If your legal form is a C corporation, check with your tax attorney to determine your estimated tax due date.
If your business accepts a payroll service, you are probably well taken care of until the end of the reporting year. But if you do payroll services in house, there is a lot of extra work for you or your bookkeeper.
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In addition to regular quarterly filings, you must file Form 940 (FUTA Tax) and Form W2 by January 31, in addition to any state reporting requirements. Review W2 carefully. Reconcile the total W2 wages to what your general ledger shows. Make sure the numbers are the same for each employee before you email the W2s. Also verify the social security numbers and mailing addresses of all employees.
There is also a Form 1099 for recipients who paid more than $600 in services or rent on January 31st. The seller and the IRS should receive a copy by this date. If you’re using a software program like QuickBooks, the program will create the completed forms for you. All you need to do is pick up blank forms from an office supply store. Blank forms are also available at www.irs.gov.
You can run the 1099 report to see what forms are required. Generally, an incorporated business entity is exempt from accepting the form. Remember that the IRS began many years ago to require corporate attorneys to receive 1099 forms. Make sure each recipient has a Social Security number or Federal ID number listed on the 1099 form and that the number matches their name.
In other words, if you are sending a 1099 to Suzy Jones, owner of Decked Out Deck Renovations, and you only have her social security number, make sure the first line of the address block identifies Suzy Jones instead of a in 1099. form. Company name. . Otherwise, you will receive a letter from the IRS stating that there is a mismatch between the Social Security number and the recipient’s name.
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Completing the checklist above will get you ready to file for 2018 and start your 2019 so that the end of the year won’t be so scary next time!
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As the year comes to a close, many business owners start to panic after realizing how far behind their company’s record keeping is. Using a year-end list can keep your business on track and prevent last-minute stress when you want to spend time with friends and family. In addition, a proactive review of your finances at the end of the year will help you make better decisions and plan for the coming year. So starting today is the end of our year
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