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Description: Schwalbe, K. (2016). Information technology project management (8th ed.). Cengage Study Keywords: Katie Schwalbe, information technology, project management, information technology project management, technology, 9781285452340
Information Technology Project Management 8th Edition
And assign them to multiple tasks in different ways. To enter basic information about each person into a data sheet and assign it to a task using the input table and toolbar: 1. Display the property sheet view. Click the View tab, and under the Resource Views group, click the Resource Sheet button. 2. Enter the property information. Enter the data from Figure A-44 into the data sheet. The three sources of information are Kathy, Dan, and Scott. Level St and Ovt. 40 for Katy and St. and Ovt. Dan and Scott’s cost is 30. Enter the information as shown and press the Tab key to move to the next field. When you enter regular rates and overtime rates, you can simply enter a number, such as 40, and Project 2013 will automatically enter $40.00 per hour. Regular and overtime rates entered are based on hourly rates. You can also enter an annual salary number by typing /y for “per year”. When you have finished entering the property information, your screen should look like Figure A-44. Created with Microsoft Project, used under license from Microsoft. Figure A-44 Data table view with resource data entered Tip If you know that some people are only available part-time on a project, enter their availability percentage in the Max Units column on the resource sheet. The 2013 draft then classifies these people based on their seniority. For example, if a person can only work 50% of the time on most projects, enter 50% for that person in Max. units. When you enter this person as a task resource, their default hours are 50% of a normal eight-hour workday, or four hours per day. You can also enter the number of hours each person must work, as shown later. 3. Allocation of resources to tasks. On the View tab, select the Gantt Chart button under the Task Views group, and then select the All button to return to the input tab. If necessary, scroll the partition bar to display the Property Names column. 4. Cathy for Task 2, Identify Stakeholders. Click in the source name cell for line 2. Click the list arrow, click the check box next to Cathy, and press Enter or click another cell. Note that the source selections are the names you entered in the data sheet. Also note that after selecting a resource by selecting the appropriate box, its name will appear on the Gantt chart, as shown in Figure A-45. Copyright 2016 Cengage Learning Assignment. all rights reserved. May not be copied, scanned or reproduced in whole or in part. Due to electronic rights, certain third party content may be excluded from the eBook and/or chapter(s). An editorial review found that broadcast content did not affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if further rights restrictions so require. To use Microsoft Project 2013 A.49 with more than one resource, simply select another box using the dropdown arrow. Project 2013 assumes that each resource is assigned to tasks full-time using this method because the task is automatically scheduled. Also note that after importing resources, you can use the resource name filter to view tasks assigned to specific resources. Filter the names of resources created with Microsoft Project that are used under a Microsoft license. Figure A-45 Assigned resources using input Table 5. Assign two resources to a task. In the Resource Names cell for row 5, click (Project Charter). Click the bullet in the list, then click the check box next to Dan and Cathy and press Enter. Note that both item names for this task appear in the Item Name column and the Gantt chart, and the task duration is 1 week. 6. Change sources. For Activity 2, Identify stakeholders, click the list arrow, and then click As another resource in the cell. When you change the initial resource assignment, Project will ask you how to make the change shown in Figure A-46. Click the exclamation mark to read your options. In previous versions of Project, adding resources would change tables automatically unless the user entered them in a specific way. Now you have more control over what happens to your schedule and expenses. In this case, we want to accept the default to keep the duration constant. Created with Microsoft Project, used under license from Microsoft. Figure A-46 Options for adding additional resources to tasks 7. Review the cost table. Click the Select All button to the left of the Task Status column header and select Value. Note that costs have increased for activities where you have added resources. The project assumes that people are registered for full-time employment. It shows a cost of $2,800 for Activity 2 and Copyright 2016 Cengage Learning. all rights reserved. May not be copied, scanned or reproduced in whole or in part. Due to electronic rights, certain third party content may be excluded from the eBook and/or chapter(s). An editorial review found that broadcast content did not affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if further rights restrictions so require. Appendix A A.50 Activity 5. The next chapter shows you how to manage input parameters. First, right-click the Select All button to the left of the Function Status column header and select an entry to return to the entry tab. To manage resources and work orders using the resource details panel: 1. Open the Resources form. Note the red symbols in the columns indicating lines/functions 2 and 5. For row 2, click the function name, click Shareholder ID, click the Resources tab, and then click the Details button in the Attributes group. At the bottom of the screen, the properties form will appear, as shown in Figure A-47. The 2013 project assumes that each task is assigned full time, so since Katie completes two tasks in one day, it says she is generalized. Change task mode # Work time indicator created using Microsoft Project, used under license from Microsoft. Figure A-47 Change working hours for tasks Tip You can right-click on the bottom screen to see additional forms/views. You can click the Select All button at the top right of the screen to see the different tabs at the top of the screen. You want to make sure that resource allocations and runtimes don’t change your schedules in ways you didn’t intend. Copyright 2016 Cengage Learning. all rights reserved. May not be copied, scanned or reproduced in whole or in part. Due to electronic rights, certain third party content may be excluded from the eBook and/or chapter(s). An editorial review found that broadcast content did not affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if further rights restrictions so require. Microsoft Project 2013 A.51 User Guide 2. Schedule tasks 2 and 5 manually. Right-click the Select All button and go to Import Tab. For Tasks 2 and 5, click the drop-down list in the Task Mode column and set them to Manual. When allocating resources, Project 2013 assumed that you worked full-time or 40 hours per week for each task. There is an overlap because the two activities have overlapping dates. You don’t expect each resource to work that many hours, so you can replace it by using the resource form. 3. Changing the number of working hours. In the top pane, select Task 2, Define Stakeholders, then click the task column in the Kathy Information Form window at the bottom of your screen. Enter 10 hours, press Enter, and enter 10 hours again and press Enter for the next task, Task 5, Project Charter, and then click OK. Click Next to display the Backup Dan form, as shown in Figure A-47. 4. Enter additional working hours and view the Gantt chart. Also, for Exercises 2 and 5, change Dan’s work time to 10 hours. In the Gantt chart, notice that the duration of tasks 2 and 5 is still one week. The total area indicator should now disappear as the number of hours has been reduced from days.